Port Stephens Strata Management Services together with its parent company 8th Generation Pty Ltd maintain its enviable market position by managing both classes of Strata & Community developments, namely those which have on-site managers or management rights schemes and those properties that operate in the absence of on-site management and management right schemes.
Port Stephens Strata Management Services specialises in the Management of small and medium sized Strata and Community Titled properties.
History
Port Stephens Strata Management Services has provided quality Strata and Community Title Management services for the past thirty years to hundreds of properties in the Port Stephens, Newcastle, Hunter Valley, Central West and Central and Northern coastal regions of New South Wales.
As the oldest and most established Strata and Community Title management business in the region we have a wealth of experience and knowledge to offer in the following areas of expertise:
- Strata Title
- Community Title
- Commercial Developments
- Industrial Developments
- Mixed-use Developments
- Neighbourhood Associations
- Residential – Town Houses, Villas & Units
- Retirement & Serviced apartments
- Resort and Retail Developments
- Stratum Developments
Services
Port Stephens Strata Management Services through 8th Generation Pty Ltd is a member of the NSW Institute of Strata Title Management (ISTM), the peak professional body representing the Strata industry in NSW. Managing Director David Morris is President of ISTM.
ACCOUNTING:
- Issue levy notices
- Monitor levy arrears and manage the legal recovery process on behalf of the owners corporation where necessary
- Maintain journals and ledgers
- Prepare draft budgets for both the administration and sinking funds
- Investigate possible cost savings and implement them
- Establish & maintain trust account
- Manage investable funds to maximise returns and minimise costs.
- Pay accounts on behalf of the owners corporation
- Provide quality management of the financial position of owners corporation including cash flow management
- Provide annually, statutory reconciled accounting balance sheet, statement of income and expenditure and levy status report.
- Assist auditor where applicable by providing accounts and reconciliations
- Provide owners with 9 options for the payment of their levy contributions
INSURANCE:
- Obtain quotations for repairs
- Prepare and lodge insurance claims
- Obtain quotations for insurance renewal
- Arrange insurance valuation as required.
- Coordinate with insurance companies, repairer, engineers, loss adjusters and or other professionals.
SECRETARIAL:
- Maintain strata roll and minute book
- Maintain correspondence file
- Safeguard, maintain and supervise the use of the common seal
- Execute contracts in accordance with instructions
- Attend to routine written and oral communications
- Provide after hours emergency telephone contact
- Maintain books and records in accordance with the relevant legislation.
- Issue Statutory Certificates
- Arrange/facilitate inspections in accordance statutory requirements
MEETINGS:
- Prepare & distribute notice of meeting
- Convene & chair meetings of the owners corporation
- Prepare & distribute minutes of meetings
- Our meeting rooms provided free of charge to owners corporations
- Arrange alternate venues for meetings
- Hold meetings in accordance with legislative requirements.
REPAIRS & MAINTENANCE:
Port Stephens Strata Management Services uses its bulk purchasing power to negotiate favourable rates with contractors, generating substantial savings to clients across all activities.
Port Stephens Strata Management Services personnel are comprehensively trained in the following aspects of repairs and maintenance to common property:
- To differentiate between those repairs and maintenance items relating to common property and those for which a lot owner is responsible to repair and maintain.
- Attend to repairs, maintenance and replacement of common property within their delegated authority levels.
- Obtain quotations for repair, maintenance and replacement of common property
- Engage suitably qualified, licensed and insured trades personnel to prepare a scope of works to be carried out on behalf of the Owners Corporation and instruct said personnel in accordance with the legislative requirements.
- Engagement and Instruction of “Principal Contractor” as defined in and required by the OH & S Act
- To engage engineers, architects or other professionals upon receipt of instructions from the owners corporation
YOUR EXPECTATION:
Port Stephens Strata Management Services uses a state-of-the-art electronic management tool to facilitate the cost-efficient, seamless and expert management of your property. This allows our strata managers to direct their undivided attention to the management of the comprehensive Strata & Community packages that we provide to Owners Corporations and their Executive Committees in order to manage the ever-increasing demands of Strata or Community schemes.
Some of our value-added services include:
- Fixed Project Management Fee
- Fixed Strata Management Fee
- All-inclusive disbursements
Port Stephens Strata Management Services is committed to a standard of excellence in every aspect of our business. This is evident in the way in which we manage your investment by incorporating state-of-the-art accounting practices, future planning and customer service that are second to none.
Should you wish to obtain an obligation-free quotation and find out more about how we can serve you with a view to protecting your asset please contact us on (02) 49 81 3788 or email enquiries@8thgeneration.com.au
Quotes –Please download Quote Questionnaire.
Staffing - Our People
Port Stephens Strata Management Services invests heavily in training to ensure the staff you communicate with and who manage all aspects of the business are the most knowledgeable of managers, assistants and clerks in the region, if not the state. Of our 12 permanent staff members 3 are licensed Strata Managers and 10 are qualified to at least Certificate of Registration level, which allows them to act as Strata Managers of plans despite only 6 actually acting as Strata Managers. Most staff exceed the Continuing Professional Development education requirements set by the office of Fair trading , not just meet the requirement.
David Morris
Ros Morris
Ian Cook
Heidi Thomas
Kerrie Phillips
Scott Jarman
Sarah Walker
On-Line Services
Payment of Strata Levies
Payment options are:
- List of payment options and charges
- Pay Online
Onsite Access to Scheme Information
Watch this space as we continue to build our onsite capabilities.
All Scheme information will be accessible by those with a right to the information directly via the web. |
